Parts of a letter

The letter is a means through which people, sender and recipient, communicate, sending a message written on paper or in digital format.

The purpose of the letter is to convey a message, an idea or information of a personal, institutional, labor or other nature, making use of written language, as the case may be.

If it is a paper letter, it is customary to keep it in a sealed envelope on the front of which are placed the name and address of the recipient and, on the back, the sender's information. The letter can then be sent through the mail service by land, air or sea.

For its part, the digital letter is one that is written and sent through technological resources such as emails or other digital media.

Below are the parts of a letter.

Place and date

The beginning of a letter consists of the data of the place and date in which it was written in the following order: place, day, month, year.

Monterrey, June 6, 2018


The salutation indicates to whom the letter is addressed and, therefore, the message that follows. It is also placed on the left side of the letter. Some examples of greetings can be: “Dear sister”, “Dear Mr. López”, “Hello, friend”.

If it is a formal letter, after mentioning the recipient it is customary to place a colon (:).

Body of the letter

After the greeting, the body of the letter is the most important part because it exposes the matter that you want to make known, whether it is information or request. In this sense, the content of the letter is concrete, direct and the ideas are presented individually in different paragraphs.

This content is organized as follows: introduction of the message, development of the idea and the conclusion of what is stated or argued.


At the farewell, courtesy modes are used if it is a formal letter or friendly if it is an informal letter. For example: "Sincerely", "Cordially", "Respectfully", "See you later", "With affection", "A big hug".

Signature or name of the person

The letter ends with the signature or first and last name of the sender. Generally, if it is an informal letter, only the name is entered.

Other parts of the letter

Below are other parts that may include depending on your sender or recipient.


The letterhead is the name of a company, institution or corporation that contains the data that identifies them such as address, telephone and fax number, email, and website address.


The address consists of the name, address, city and postal code of the recipient.


The postscript or P.D., is an additional subject or message that was not included in the body of the letter. It is placed after signing. For example: "P.D: Remember to bring the class guides."

Final references

The final references are the initials, capitals and small letters of the person who wrote and transcribed the letter.

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